Abrasion - Wearing away by friction
Abrasive – A substance used to scour, scrub, smooth or polish. Abrasive particles are found in such products as cleanser, pumice stones, scouring pads and hand cleaners.
Accessories – Various tools that may be used in conjunction with cleaning machines and equipment. ( i.e. drapery tool on a vacuum cleaner)
Accrual – an accounting term for the increase over time of expenses incurred by your business.
Acid - A water soluble substance with a pH of less than 7 that reacts with and neutralizes an alkali.
Acid Test Ratio
Acid Test Ratio – Ratio of cash and accounts receivables to current liabilities.
Acrylic - Type of polymer in floor finishes
Acrylic Styrene - Type of polymer in blended floor finishes
Adhesion - A necessary component of a floor finish, which cause it to stick to the floor rather than peel, flake or powder off.
Aerobe – a microorganism that requires air (oxygen for growth)
Aerosol – an extremely fine mist or fog consisting of solid or liquid particles suspended in air. Also, term used for products which mechanically produce such a mist.
Aging Account Report
Aging Account Report - the amount of time measured in days that someone has owed you money. Most companies have 3-, 60 and 90 day categories.
Alcohol –a class of organic compounds containing one or more hydroxyl groups (OH). Alcohol is used in detergent formulations to control viscosity, to act as a solvent for other ingredients and to provide resistance to low and freezing temperatures.
Algae – Microscopic single cell plants that contain chlorophyll and require sunlight to live
Algaecide – Product which destroys algae
Algistat – Product which inhibits algae growth
Alkali – A chemical substance with ph greater than 7 that reacts with and neutralizes an acid.
Alkalinity – is useful in removing acidic, fatty / oily soils. Soap and soap based products are alkaline and perform well only in an alkaline medium. Detergent products can be formulated at any level of alkalinity determined by the cleaning task to be performed.
All Purpose Cleaner
All Purpose Cleaner – A powder or liquid detergent suitable for both general house cleaning duties and laundry. These products may not be as effective for specific cleaning jobs as products specially formulated for the task. I.e. stripping off old floor finish.
Amine - A class of organic compounds containing nitrogen. Amines are often used as buffering agents in liquid laundry detergents and as fabric softeners.
Ammonia – an alkaline gas composed of nitrogen and hydrogen (NH3) 5% to 10% solutions of ammonia are sold as household ammonia. Ammonia is used to aid in removing grease and dirt from surfaces and to boost the cleaning powers in grease cutters, wax strippers and general purpose soil removers.
Amortization – The gradual elimination of debt through periodic payments. Also pertains to the periodic write off and expensing of assets classified as intangible such as patents, copyrights and good will.
Anionic – Negatively charged part of a molecule. Anionic surfactants are widely used in high sudsing detergents.
Antimicrobial – agent which inhibits or destroys bacteria, fungi, protozoa or viruses that are pathogenic
Antistatic agent – A substance that reduces static electricity by preventing friction. Friction causes fabric (especially man made fabrics such as nylon and polyester) to produce static electricity discharge.
Antiseptic – A chemical agent that prevents or inhibits the growth of microorganism microbes particularly on the skin
Antistat - substance which reduces static electricity
Appreciation – Increase in the dollar value of an asset over time.
Articles of Incorporation
Articles of Incorporation – A legal document that makes your company a registered legal entity. Various forms exist.
Asepsis – Refers to the absences of pathogenic microorganisms
Asset – May be cash, receivables, inventory, land, buildings ( tangible assets) which includes anything your business owns to produce goods, service or revenue
Audit – Independent review by a certified public accountant of your business and its records to determine whether its financial statements fairly represent the financial reports.
Autoclave – A steam and disinfectant method for sterilization in hospitals
Automatic Scrubber – Labor saving powered floor cleaning machine that dispenses cleaning solution to the floor, scrubs/agitates it and then vacuums it up into a recovery tank.
Bacilli – Cylindrical or rod-shaped bacteria
Bacteria – single cell microorganisms not containing chlorophyll. (Germs )
Bactericide – A chemical agent that destroys bacteria
Bacteriostat – a chemical agent that prevents bacteria from multiplying and growing. (Does not kill)
Balance Sheet – A report produced for the purpose of measuring the net value of your company. It is a financial statement setting out assets, liabilities and ownership interest.
Base (see alkali) – A water soluble substance with pH greater than 7 Biodegradable – Capability of organic matter to be decomposed by biological processes.
Basis – Cost of an asset for tax purposes and for computing gain or loss. The basis is the purchase price, plus other expenses and less depreciation or amortization.
Bleach – a product that cleans, whitens, removes stains and brightens fabrics. It also removes stains on some hard surfaces. (Test before full area usage)
Blooming – a white deposit on the surface of a new concrete or magnesite floor, is either soluble salt or magnesium chloride
Bright work – the chrome plumbing fixtures around sinks, fountains and the tops of toilets and urinals
Broad Spectrum – Killing a wide variety of Gram- (Negative) and Gram + (Positive) organisms. Also in the landscaping and pesticide industries applying to the killing of a large variety of vegetation or insects.
Budget – In financial terms, this document establishes your income and expenses for a clearly defined future period.
Buffer - Any substance in a fluid which tends to resist a change in pH when acid or alkali is added. Also a term used in floor care to describe a machine used to scrub or buff a floor.
Buffing – polishing with a floor machine using a pad or brush
Builders – a material that enhances and maintains the cleaning efficiency of the surfactant. Used to improve cleaning performance.
Built Detergent – a cleaning product containing both a surfactant and builder
Burnish – to buff a floor finish at high speeds to develop a hard surface and high gloss shine.
Butyl - a dangerous chemical, water soluble solvent used in degreasing products.
Calcium Carbonate – an insoluble compound that occurs naturally as chalk and limestone that results from the reaction of sodium carbonate and the hard water ion.
Capital Assets – Assets of a long-life nature used in the production of income, such as machinery, buildings, equipment, land, etc. Must be distinguished from inventory.
Carnauba – Natural polishing wax which is derived from the leaves of the carnauba palm tree in Brazil
Carpet Freshener – a product designed to counteract malodors in carpets
Carrier – a person in apparent good health who carries a pathogenic microorganism (germ)
Cash Flow – Your profits before deductions of non-cash items such as depreciation, this figure shows the flow of cash through your company.
Castile – Originally soap made from olive oil in Castile, Spain. Now refers to any mild soap made from vegetable oils as well.
Catalyst – A substance which initiates a chemical reaction in which it does not take part.
Cationic Surfactant – a surfactant that is from a positively charge ionic group. The most common cationic surfactants are known as quaternary ammonium compounds such as alkyl dimethyl benzyl ammonium chloride. These are used as disinfectants and sanitizing products.
Caustic – Strong base (alkaline) substance which irritates the skin. When the term is used alone it usually refers to caustic soda (sodium hydroxide) which is used in manufacturing hard soap. It also refers to the caustic potash (potassium hydroxide) which is used in manufacturing soft soap. Always use PPE when working with caustics.
Chelating Agent – an organic sequestering agent used to inactivate hard water and other metallic ions in water
Chlorine - A Powerful oxidizing agent sometimes used as a germicide and in water purification process.
Chlorine Bleach – a group of strong oxidizing agents commonly sold in an approximately 5% solution of sodium hypochlorite. As a laundry additive, liquid chlorine removes stains, whitens and disinfects.
Chronic Toxicity - adverse affects caused by continuous or repeated exposure to a harmful organism over a period of time equal to ½ of the organisms lifetime.
Cidal or Cide
Cidal or Cide – Generally refers to agents with the ability to kill microorganisms
Cleaned-in-Place (CIP) – The cleaning and sanitizing of food and dairy processing equipment in its assembled condition by circulation of detergents, rinse and sanitizing solutions under appropriate conditions of time, temperature and physical action
Cleanser – a powdered or liquid cleaning product generally containing an abrasive, a surfactant and frequently a bleach agent.
Cocci – Spherical shaped bacteria
Colony – A visible growth of microorganisms on a culture medium or food source
Communicable Disease – One whose causative agent is directly or indirectly transmitted from person to person.
Concentrate – The undiluted form of a dilatable cleaning product.
Conductive Floors - Special resilient tile that is designed to drain off or prevent static electricity. Usually coated with a zinc free / metal free floor finish
Contamination – entry of undesirable organisms into some material or object.
Contract – An agreement between 2 or more parties/companies that create or modify a legal relationship. Generally based on offer and acceptance. Oral contracts may be binding but are difficult to enforce
Corporation – A legal entity created through “articles of incorporation” usually within the state the company is located.
Corrosion – Process of gradual eating away by chemical action
Corrosion Inhibitor – substance which protects against oxidation of metal surfaces
Corrosives – substance which causes skin and eye damage if exposed.
Cross Contamination – the process of transferring bacteria from one person or surface to anther person or surface.
Crystallization – a method of polishing marble floors to remove light scratches and restore luster using an acid and steel wool bonnets on a weighted floor machine.
Damp Mopping – mopping with a mop wrung out tightly in a clean solution containing mild or neutral cleaners, detergent, disinfectant or sanitizing agent
Debt-Equity Ratio – A comparison of your total debt to your total equity (or net worth)
Defoamers – substance used to reduce or eliminate foam in recovery tanks of carpet cleaning machines and sometimes automatic scrubbers
Degreaser – a product specifically formulated to remove grease, oil and greasy soils.
Delegation – The process by which you assign jobs, responsibilities and authority to individuals within your organization.
Deodorant – a product for destroying, masking or eliminating offensive odors.
Depreciation – The estimated cost of a capital asset over the expected life of that asset. A capital asset costing $10,000 that is expected to last for 5 years can be depreciated at the rate of $2,000 per year.
Detergent – Synthetic cleaning agent (other than soap) which is useful in physical removal of soils.
Direct Costs – The amount you spend that can be related to a service of your business.
Disinfectant – An agent that destroys harmful bacteria and / or viruses on inanimate surfaces (except spores). Most common types include Quaternary Ammonium Compounds, Phenolic compounds, Pine Oil at 70% or higher. Products making a disinfectant claim must be registered with the EPA and state it on the label with a registered EPA number
Distributor – A firm that buys and resells merchandise to other merchants for commercial use. Normally does not sell direct to consumers.
Diversification – Investing in various areas so that adverse results in one area will not threaten the success of the overall program.
Drain Cleaner – a chemically strong product formulated to clean plugs of solid grease and other varied materials embedded in drains.
Dusting - the process of removing light soil particles from any surface
Emollient – an ingredient for making skin soft or soothed. Used in lotions and hand soap.
Emulsification – The action of breaking up fats, oils and other soils into small particles which are then suspended in a solution for easier pick up and removal
Emulsion – a dispersion of small oil particles in a solution
Enzyme – Protein molecules produced within an organism that are used as catalysts for biochemical reactions. Often used to enhance cleaning products and now are designed for specialty jobs such as oil spill clean ups.
Equity or Net Worth
Equity or Net Worth – Assets, minus liabilities; what you actually own of your business once your financial obligations are taken into account.
Etch – a chemically caused change on the outside of a smooth surface which causes the surface to become rough
Factoring – The selling of your company’s accounts receivables. The purchasing firm is called a ‘Factor’
Fatty Acid – an organic (most commonly tallow & coconut oil) substance which reacts with a base to form soap.
Filming – the development of a thin covering or coating
Fixed Asset – Machinery, furniture or fixtures used in the service or production of other assets or services. Their service life extends beyond the limits of a single accounting year or tax period.
Fixed Expenses – Costs that remain constant within a narrow range, regardless of your company’s sales volume.
Flash Point – the temperature at which the vapor from a product will ignite
Floor Machine – (buffer) - a powered machine used to scrub or buff floors.
Floor Finish – a floor coating used on vinyl composite tile and other related surfaces to create a sacrificial surface to protect the tile, also adds to the beauty of the tile and overall building appearance by having a high shine or deep gloss.
Foam – a mass of bubbles formed on liquids by agitation
Fomites – any object or substance, other than food, that harbors or carries infectious organisms
Fungi – Vegetable organisms that lack chlorophyll and are filamentous after such a structure. Fungus includes mold, mildew, yeast and mushrooms
Fungicide - A chemical agent that destroys fungi
Fungistat – Chemical which inhibits the growth of fungi
Germicide – Any substance that kills germs. A disinfectant.
Gluteraldehyde – a chemical relative of formaldehyde, used in cold sterilization
Gram Positive or Negative
Gram Positive or Negative - Classification of bacteria by their reaction to staining. A dye is applied to bacteria, those that remain permanently stained are Gram +. If the stain is easily removed they are Gram -. Staph and strep are examples of Gram + bacteria. Pseudomonas and salmonella are examples of Gram- bacteria.
Gross Income – The total income, either actual or estimated derived from your business.
Gross Margin – Net sales of a business, minus the cost of goods sold; often expressed as the percentage of gross profit.
Gross Profit – Profit after the deduction of all costs of material, labor and overhead but before selling and administrative costs.
Grout – Matrix between ceramic tile on walls or floors.
Halogens – the elements chlorine, bromine, iodine, fluorine which have strong disinfecting properties
Hand Cleanser – A cleaner designed to clean hands with an emphasis on removing oils, grease and other occupational soils
Hard Water – Water containing soluble salts of calcium and magnesium and sometimes iron
Heeling – Technique of applying pressure to the side of a floor machine to remove black shoe marks and persistent soil or wax build up
Hexachlorophene – One of the synthetic phenol compounds currently used in prescription antiseptic soaps
High Speed floor machine
High Speed floor machine –any floor buffing or burnishing machine that operates at over 750 rpm. Can be electric, battery or propane powered
Indirect Costs – Expenses for labor and incidentals that are necessary for doing business but which do not vary directly with the volume of sales.
Inert – Substance not active in a formula
Inhibit – Bacteriostatic action is to inhibit the growth of bacteria rather than kill the bacteria
Inorganic – A substance not made of the combination of carbon & hydrogen
Lather – foam consisting of very small bubbles formed when soap or detergent is agitated with or in water.
Leveling Agent – Substance added to coatings which allow it to flow evenly in the application process
Liabilities – Amounts that a business owes to suppliers and to other creditors for financing purposes.
Marginal Contribution – How much (in dollars) the sale of one service contributes towards the profits and the payment of fixed expenses.
Market Research – The organized study of information relating to the marketing of your goods or services.
Metal Interlock – Detergent and water resistant type of floor finish with a metal salt in the solution. Removable with various strippers.
Micron – 1/25,000 of an inch
Mildew – A growth, usually white or black, produced by a fungus.
Mold - A woolly appearing growth produced by fungus
Molecule – The smallest unit into which a substance can be divided that still retains all of the chemical identity of that substance.
Muriatic – Commercial name given to hydrochloric acid
Neutral Cleaner – non-alkaline, non-acid cleaner. The pH of mild neutral cleaners may be as high as 10 and not contain harsh alkalis
Neutralizer – Chemical to change the pH of a surface so that residues will not interfere with floor coating adhesion
Non-ionic Surfactant – A surface active agent that contains neither positively or negatively charged (ionic) functional groups. These surfactants have been found to be especially effective in removing oily based soils.
Oncogenic – Produces or induces tumor formations in living animals
Operating Costs – Expenditures arising out of current business activities. Operating costs for any period of time represent what it costs a company to do business—the salaries, electricity, rental, vehicles, etc. –involved in performing the business dealings.
Organic – A substance composed of carbon and hydrogen, commonly referred to being ‘natural’
Overhead – What you spend that is not directly related to production and sales of your service. Rent is a primary example.
Oxidation – The reaction of oxygen with a metal, rusting.
Pesticide – Agent which prevents, repels, destroys or mitigates pests and includes insecticides, rodenticides and herbicides
pH – A chemical scale which expresses the degree of acidity or alkalinity of a solution. The pH scale runs from 0 to 14. 7 is the neutral point. Numbers below 7 indicate acidity with 0 being 10 times more acidic than 1, 1 is 10 times more acidic than 2, etc… Basically, 0-3 is strongly acidic, 4-6 is moderate acidic. Above 7 is the alkaline side of the scale. 8-10 is moderately alkaline, 11-14 is strongly alkaline. Alkalinity is also 10 times more at each full number rise on the scale.
Phosphates – A widely used water softening, builder and sequestering agent used in detergents.
Pitting – Small craters on the surface of concrete and terrazzo floors which will grow in size with traffic and chemical exposure unless protected.
Polymer – A large molecule of multiple units formed into a singe building block linked together. The formation of multiple units of these molecules is called polymerization. Common types of polymers include styrene, acrylic, polyethylene, urethane, bakelite, vinyl and epoxy.
PPB – Parts per billion. One part per billion equals 1 pound in 500,000 tons
Precipitate – Material settled out of a solution
Pre-soak – A soaking operation to remove stains that precedes the regular cleaning process
P.S. I. – Pounds per Square Inch ( Pressure indicator)
Quaternary Ammonium Compounds
Quaternary Ammonium Compounds – A class of chemicals used as disinfectants and softening agents ( Quats)
Re-emulsification – A chemical process that occurs when a film of floor finish has not completely dried and is re-liquefied by a subsequent application of finish. It doesn’t appear until the floor has dried and then appears to be streaked or dull.
Rinse Agent – A wetting agent used in the last rinse during washing to improve the draining of the water from surfaces.
Sales Forecast – Projected estimate of sales under a proposed marketing program for a specified period of time.
Saponification – The process of converting a fat into soap by treating it with an alkali
Slip Coefficient – A measurement of the angle of the point at which a person’s foot begins to slip on the instrument used to test the static coefficient of friction of a surface. U.L. considers 0.5 or above as the safe limit.
Soda Ash – Sodium carbonate
Sodium Hypochlorite – Bleaching and disinfecting agent
Solid Content – The amount of ingredients in a finish that do not evaporate or volatilizes at 105◦ C
Solvents – Substances used to solubilize other materials. A liquid that can dissolve another liquid
Spray Buff – A procedure to clean and shine wear areas of a finished floor. Utilizes a sprayed solution, a floor machine and a synthetic floor pad. Usually a machine with higher speeds than a standard floor machine.
Spore – A special hard shell-like cell structure of a rod shaped bacteria which has an inactive form and is the most resistant of all living things to heat, chemicals and drying. Sterilization is normal method of destruction.
Streaking – the appearance of residue on a surface, or uneven application of a product or cleaner.
Surfactant – Surface active agent which increases the emulsifying, foaming, dispersing, spreading and wetting properties of a product.
Synthetic Detergent – A washing or cleaning product that utilizes synthetic surfactants rather than traditional soaps.
Tackiness – A sticky or adhesive condition that is a property of applied finish that is not completely dried.
Trend Analysis – Analysis of financial or other data to identify patterns over a period of time. This statistical technique may be used to determine changes in sales situations and to forecast sales or costs.
Tri-sodium Phosphate ( TSP)
Tri-sodium Phosphate ( TSP) – a water softener used as a cleaning agent, banned now in many states as environmentally damaging.
Use-dilution – the final concentration at which a product is used.
Variable Costs – Those costs that vary directly with the level of business activity.
Water Softener – Substance which removes or counteracts the hardness of water.
Wear and Tear
Wear and Tear – The gradual deterioration of property, resulting from use, passage of time and weather.